Payroll App
Graham Care Group
Sign in with your Microsoft 365 account to continue.
Access Denied
Your account has not been granted access to this application. Please contact your administrator.
Users with Access
Add or remove users who can log in to this application. Admins can also manage Xero connections and users.
| Role | Xero Orgs | Added | ||
|---|---|---|---|---|
| Loading… | ||||
Run Payroll
Sync Staff List
Compares Planday staff with Xero employees, matched by National Insurance number. Shows who is missing from Xero and needs to be added.
Sync Staff Hours
Compares Planday hours (normal, F2F training, e-learning, sleep-in) against posted Xero timesheet hours for the pay period. Post hours to Xero and verify they match.
Sync Total Pay
Shows total hours and total pay for each employee in both Planday and Xero, using Planday shift rates and Xero pay templates. Post to Xero on the hours step first.
Sync Hastee Deductions
Shows this month's Hastee salary advance deductions per employee and compares them with Xero. Post to Xero applies deductions as negative reimbursements via pay templates.
Sync Staff Accommodation
Manage staff accommodation rent deductions and post them to Xero payroll as reimbursements.
Sync Staff List
Sync Staff Hours
Sync Total Pay
Sync Hastee Deductions
Sync Staff Accommodation
Staff Hours
Hours & Pay Rates
Import regular hours from the StaffHours view directly to payslip earnings lines as Regular Hours. Matched by Salary Identifier. A Pay Run must be selected above.
Staff Hours Reconciliation
Compare PlanDay hours in the database with hours on Xero payslips, matched by Salary Identifier. Discrepancies are highlighted and can be corrected directly.
Expenses & Advances
Staff Accommodation
Manage staff accommodation rent deductions and post them to Xero payroll as reimbursements.
Hastee Pay Deductions
Upload a Hastee CSV export to apply salary advance deductions. Required columns: Employee Reference, Deduction Reference, Hours, Rate.
Staff Expenses, Advances & Mileage
Manually enter records to apply to Xero payroll. Staff names and deduction types are pulled from Xero.
| Staff Name | Hours / Units | Rate (£) | Amount (£) | Deduction Type |
|---|
Employee Details
Add New Starter to Xero
Enter new employee details to create their record directly in Xero Payroll.
Other Employee Actions
Further employee management features coming soon.
- Tax code amendments (P6 / P9 notices)
- Address and bank detail changes
- Employment contract updates
- Leaver processing & P45 generation
- P60 management
Statutory Payments
Statutory Payments
This module is under development. It will include:
- SSP — Statutory Sick Pay recording and calculation
- SMP — Statutory Maternity Pay
- SPP — Statutory Paternity Pay
- Shared Parental Leave (ShPP)
- Attachment of Earnings orders